How to update the directory

Updating and displaying personal information

At anytime during the year, faculty and staff members can update their Yale directory listings for the following information:

  • Primary address
  • Primary phone
  • Primary work phone
  • Preferred or legal name
  • Contact information
  • Emergency contacts
  • Gender
  • Marital status
  • Race/ethnicity
  • Citizenship status
  • Nationality

If you wish to update your personal information, log into Workday via the Your Yale website, then click on Benefits/My Pay and Info. For instructions, visit the Workday website. From the navigation bar, click on “Training” then select “Getting Started: Modify Your Personal Information.”

If you need to update your Work Address, please contact your Lead Administrator, Operations Manager, or Human Resources Generalist. If you need assistance updating your Mail Code and all other adjustments, please contact Employee Services at 203-432-5552 or employee.services@yale.edu.

NOTE: Individual human resource records for faculty and staff are created by one of the following administrative offices: Human Resources creates records for managerial & professional, clerical & technical, and service & maintenance staff; the Provost’s Office creates records for faculty; and, each professional school’s Registrar’s Office creates records for graduate students.

For changes to Organizations & Services, please send e-mail to andrea.macadam@yale.edu in the Office of Public Affairs.

Other directory changes

Every summer, a cross-departmental team reviews the University Directory to ensure that the directory is fully updated for the next academic year. This includes updating the following: academic calendars for the upcoming year; administrative and organizational listings; campus maps; campus addresses; and fax numbers.  Human Resources Communications orchestrates these activities and each department has at least one designated Directory Coordinator who is responsible for ensuring that departmental information printed in the Directory is correct. When the update process is complete, an online version and a printed version of the directory is made available to the Yale community.

Important Information for Directory Coordinators

If you are a Directory Coordinator, please review the following information regarding the annual directory review process:

Directory Coordinators will use an electronic process for submitting department updates for the following sections of the directory: Academic Calendars, Directory of Organizations, Fax Listings, and Offices of Administration.

To submit an update for one of these directory sections:
  1. Download the pdf for the directory section you wish to make changes to by clicking on the corresponding link on the top navigation under 2015/2016 Directories and saving the pdf file to your local computer with a new file name.
  2. Edit according to the PDF Mark-up Instructions and save your revisions, then
  3. Submit your file via the Directory Update Cover Form.

    The above process does not apply to submitting updates to the Directory of Individuals. To make an update to this section, please click on the link below for more information.